Do I have to charge VAT on my invoice?
Only if you are VAT registered. If you are, show your VAT number and add VAT (usually 20%) as a separate line. If you are not registered, leave VAT off entirely.
Invoice Template for Tradesmen
What a professional invoice should include — and the quickest way to raise, send and get paid on one.
A tidy invoice gets you paid faster and makes your business look the part. A scruffy handwritten pad or a wonky Word document does the opposite — it slows payment and undersells the quality of your work.
This guide covers exactly what a tradesman's invoice should contain so nothing important is missed. When you want to send them for real — branded, numbered and paid online — TradePlanr raises the invoice straight from the finished job.
Raise branded invoices from the job, get paid online, and chase overdue automatically.
What to include
- Your business name, address and contact details
- Your VAT number, if you are VAT registered
- The customer's name and address
- A unique invoice number and the invoice date
- An itemised list of labour and materials with prices
- The subtotal, any VAT, and the total due
- Your payment terms and bank details or a pay-online link
Why a proper invoice matters
The invoice is the document that actually gets you paid, so it needs to be unambiguous: who owes what, for what work, by when, and how to pay. Missing a due date or bank details is the quickest way to have an invoice sit unpaid.
A branded, itemised invoice also protects your price. When the breakdown is clear and the document looks professional, customers query it less and pay it sooner.
Raise and send it in under a minute
Retyping an invoice into a template for every job is slow and easy to get wrong. TradePlanr turns a finished job into a branded, correctly numbered invoice in under a minute — your logo, VAT handled, and a pay-online card link built in.
It also chases overdue invoices for you and keeps every invoice and customer on file, so nothing gets lost and you get paid days faster.
Frequently asked questions
What invoice number should I use?
Any unique, sequential reference works — many trades simply start at 0001 and count up. The key is that each invoice has its own number so you and your customer can refer to it. TradePlanr numbers them automatically.
What is the quickest way to send invoices?
Raise them straight from the job rather than retyping a template each time. TradePlanr builds a branded invoice from the finished job, adds a pay-online link and chases it if it goes overdue — so you spend less time on paperwork and get paid faster.
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