Customers & contacts
The customer on a job is created as a contact the first time you sync work for them — no re-typing names and addresses.
Works with Xero
TradePlanr + Xero, kept in sync
Invoice from the van and log expenses on site — TradePlanr pushes contacts, invoices, expenses and payments straight into Xero so your books are always up to date.
🇬🇧 Built in the UK for UK tradesAutomatic two-way-tidy syncOne accounting provider at a time
What flows into Xero
Keep working the way you do — TradePlanr keeps Xero up to date in the background.
Invoices
Every invoice you send from TradePlanr is pushed as a sales invoice with its line items, VAT and due date.
Expenses
Receipts and costs you log on site are pushed as bills, so your accountant sees the same figures you recorded — no double entry.
Payments
When you record a payment against an invoice, TradePlanr marks it paid in your books too, so your ledger stays reconciled.
Connect Xero in minutes
Connecting your accounting software is a TradePlanr Pro feature — start with a 7-day free trial, then £9.99/month.
- 1
Download TradePlanr free and finish setting up your business details.
- 2
Open Profile → Payments & Accounting and tap Connect next to Xero.
- 3
Sign in to Xero and approve access — TradePlanr never sees your Xero password.
- 4
Send an invoice, record a payment or save an expense and watch it appear in your books.
Why trades connect their books
No more Sunday-night bookkeeping
Invoices, expenses and payments flow across automatically as you work — nothing to export, re-key or chase at month end.
Your accountant sees the real numbers
The costs and invoices you capture on the job are the ones in your books, so VAT returns and year-end are built on accurate data.
Works the way you already do
Keep sending invoices and logging expenses in TradePlanr. The sync runs in the background and never blocks what you're doing.
Prefer a spreadsheet?
You can also export jobs, quotes, invoices, payments and expenses to Excel for any date range (also a Pro feature) and hand it straight to your accountant.
Common questions
Does TradePlanr really sync with Xero?
Yes. TradePlanr connects to Xero over a secure official connection and syncs your contacts, invoices, expenses and payments automatically — it isn't a manual export.
How do I connect Xero?
In the TradePlanr app go to Profile → Payments & Accounting and tap Connect next to Xero. You'll sign in to Xero and approve access; TradePlanr never sees your password. Connecting is a Pro feature and starts with a 7-day free trial.
Can I connect more than one accounting package?
You connect one accounting provider at a time. If you switch, TradePlanr offers to disconnect the current one and connect the new provider instead.
Do I have to sync everything?
No. Automatic sync is a setting you can turn off at any time, and you can still export to Excel instead if you'd rather send your accountant a spreadsheet.
TradePlanr also works with
Get your job admin and your books in one place
Download TradePlanr free, then connect Xero from Profile → Payments & Accounting.
No card required · Free to start · iPhone, Android & web