How to sync TradePlanr with your calendar

Your jobs live in TradePlanr, but your life lives in your phone's calendar — the school run, the dentist, the five-a-side. Calendar sync puts your jobs in there too, so when someone asks "are you free Thursday?", one glance at your normal calendar answers for both work and everything else.

It's a one-off setup that takes a couple of minutes, and from then on every job you book, move or cancel in TradePlanr is reflected in Google or Apple Calendar automatically.

1. 1. Open calendar sync in Settings

   In Settings, find the calendar sync option. TradePlanr gives you a personal calendar feed — a live link that calendar apps can subscribe to. It's unique to you, so treat it like a password: anyone with the link can see your job schedule.

   The calendar sync settings screen showing the personal calendar feed link

2. 2. Add the feed to Google Calendar

   Copy your feed link, then in Google Calendar (easiest on the web) choose to add a calendar from a URL and paste it in. Your TradePlanr jobs appear as their own calendar alongside your personal one — you can give it its own colour and show or hide it like any other.

   Google Calendar on your phone picks it up automatically once it's added to your account, so you only do this once.

   Google Calendar showing TradePlanr jobs alongside personal events in a separate colour

3. 3. Or add it to Apple Calendar

   On an iPhone, add the feed as a subscribed calendar — paste the link when prompted, and your jobs appear in the Calendar app alongside everything else. On a Mac signed into the same iCloud account, the subscription carries across by itself.

   Tip

   Subscribed calendars refresh on the calendar app's schedule, not instantly — so a job booked a minute ago may take a little while to show. For the live, up-to-the-minute diary, the TradePlanr app is always the source of truth.

4. 4. Check a job through to your calendar

   Book a test job in TradePlanr, then look at your calendar: the booking should appear with the customer and time in place. Move the job in TradePlanr and watch the calendar follow on its next refresh. From here on there's nothing to maintain — the feed keeps itself current.

5. 5. Use it to protect your non-work life

   The quiet benefit runs the other way: with jobs visible next to the anniversary dinner and the parents' evening, you stop booking work on top of them. The calendar becomes the one place where a clash — any clash — is visible before you've promised someone a Thursday you didn't have.

That's the whole job: one link, pasted once, and your work diary and your life diary finally agree with each other.