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An access control commissioning certificate records that an access control system has been installed, configured and tested at handover. It captures the controller and credential types fitted, whether each lock is fail-safe or fail-secure, and the door-by-door tests that prove readers, egress devices and — critically — the fire alarm release interface all work as intended.
It is completed whenever a new access control installation is handed over, and the fire-safety checks are the reason it matters most. Locked doors on escape routes must release when the fire alarm operates and fail safe on power loss, in line with Approved Document B and the interface recommendations of BS 7273-4, so commissioning is where that behaviour is proven and evidenced.
TradePlanr lets you complete the certificate on your phone or tablet at the site, test each door in turn against the schedule, record the fire-release and mains-fail tests, capture the customer's signature and issue a branded PDF on site with a copy stored against the job.
Access control is fire-safety critical. Electrically locked doors on escape routes must fail safe and release when the fire alarm operates, in line with Approved Document B and the actuation recommendations of BS 7273-4, and the commissioning certificate is the evidence those tests were carried out.
On commercial handover, the responsible person needs a record of how the system was configured — which doors fail safe, what happens on mains failure and who holds credentials — to support their fire risk assessment and day-to-day management of the building.
A signed certificate also protects the installer. If a locked door is later questioned after an incident or audit, the certificate shows each door's egress and fire-release behaviour was tested and demonstrated at handover.
Record the controller make and model, the credential types in use, whether each lock is fail-safe or fail-secure and the battery backup fitted.
Log the reader, lock and egress device at each door, and test and record the fire-release at every door on the schedule.
Test the readers, egress devices, the fire alarm release interface and door-held alarms, then carry out a mains-fail test to prove how the system behaves on loss of power.
Log the credentials issued to the customer and the admin training given so there is a clear record of who can manage the system from day one.
Capture the customer's signature, add your declaration and generate a branded PDF certificate on site, with a copy stored against the job.
TradePlanr generates this and 45+ other gas, electrical, oil, plumbing and renewables certificates as proper PDFs — filled on site, signed on screen and stored against the job. Works even with no signal. Free to start.
A fail-safe lock releases when power is lost, so the door can be opened; a fail-secure lock stays locked without power. Doors on escape routes are normally configured fail-safe so people can always get out, while fail-secure is reserved for doors where security must be maintained and escape is provided another way. The certificate records the configuration at every door.
If a locked door sits on an escape route, it must not delay people escaping. Approved Document B expects such doors to release for escape, and BS 7273-4 sets out how the fire alarm should actuate the release. Testing that interface at every door is the most important part of commissioning, which is why the certificate records it door by door.
It proves how the system behaves when power is lost — that fail-safe doors release, fail-secure doors behave as designed, and the battery backup keeps the controller running for the intended period. Recording the result gives the building operator confidence in how the system will act in a real outage.
The responsible person for the building should keep it with their fire safety records, as it evidences how each door behaves in a fire and on power failure. You should also keep a copy on file against the job as your record of what was tested and demonstrated at handover.
The commissioning and handover certificate for graded intruder alarm systems.
The commissioning record for CCTV systems — cameras, recording, retention and GDPR signage.
The periodic inspection and servicing certificate for fire alarm systems under BS 5839-1.
