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A fire alarm inspection and servicing certificate records the periodic maintenance of a fire detection and alarm system under Section 45 of BS 5839-1. Unlike the design, installation and commissioning certificates issued when a system is first put in, this certificate documents the routine service visits that keep an existing system in working order.
BS 5839-1 recommends a system is inspected and serviced at least every six months, with a proportion of devices tested on each visit so the whole system is covered over the year. The responsible person under fire safety legislation relies on these records to show the system is being maintained, and insurers and fire risk assessors will expect to see them.
TradePlanr lets you work through the Section 45 checks on your phone or tablet at the panel, log a zone-by-zone test schedule, record any defects and variations, and hand the responsible person a clean branded PDF before you leave site.
BS 5839-1 recommends periodic inspection and servicing at least every six months, and a certificate should be issued for each visit so the responsible person has a continuous maintenance record.
Under the Regulatory Reform (Fire Safety) Order the responsible person must maintain the fire alarm system, and servicing certificates are the standard evidence for fire risk assessors, enforcing authorities and insurers.
A servicing certificate is also the place to formally record defects, variations from the standard and false alarm history, so problems are documented and can be actioned rather than lost in a verbal handover.
Record the building, responsible person and your company, plus the panel details, system category from L1 to L5, P1, P2 or M, and the number of zones.
Tick off panel indications, battery and standby supply checks, sample testing of call points, detectors and sounders, ARC signalling and the false alarm review, and confirm the log book has been updated.
Log the devices tested zone by zone across up to six zones, so the certificate shows exactly what was covered on this visit.
Note any defects or variations found and set the next service due date, giving the responsible person a clear action list.
Add your declaration and signature, then generate a branded PDF to email to the responsible person and keep on file against the job.
TradePlanr generates this and 45+ other gas, electrical, oil, plumbing and renewables certificates as proper PDFs — filled on site, signed on screen and stored against the job. Works even with no signal. Free to start.
BS 5839-1 recommends the system is inspected and serviced at least every six months, with many higher-risk premises serviced quarterly. A certificate should be issued for each visit so the maintenance record is continuous.
The design, installation, commissioning and acceptance certificates are issued when a system is first installed or altered. This servicing certificate records the periodic Section 45 maintenance visits on an existing system, including sample device testing and defects found.
BAFE registration is widely recommended and many clients and insurers ask for it, but it is not a legal requirement. The work must be carried out by a competent person, and the certificate records who took responsibility for the service.
BS 5839-1 expects a proportion of manual call points, detectors and sounders to be tested at each service so that every device is tested over the course of the year. The certificate's zone schedule records which devices were covered on this visit.
The responsible person for the premises should keep it with the fire alarm log book, and you should keep a copy on file. Fire risk assessors, enforcing authorities and insurers may all ask to see the servicing history.
Design, installation, commissioning and acceptance records for fire detection systems to BS 5839.
The monthly function and annual full-duration test certificate for emergency lighting.
The annual pressure test and inspection certificate for dry rising mains to BS 9990.
