A fire door inspection record documents the routine checking of fire doors, confirming each door will resist the passage of fire and smoke as intended, with gaps, seals, closers and glazing all in serviceable condition.
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The Fire Safety (England) Regulations 2022 require responsible persons in multi-occupied residential buildings over 11 metres to check communal fire doors at least every three months and flat entrance doors at least annually, while BS 8214 gives best practice for fire door installation and maintenance generally.
TradePlanr lets you record each door, its checks and any defects on site and produce a clear PDF inspection record, so the duty to check fire doors is properly evidenced.
In residential buildings over 11 metres with two or more sets of domestic premises, the responsible person must carry out quarterly checks of fire doors in communal areas and annual checks of flat entrance doors under the Fire Safety (England) Regulations 2022.
Fire risk assessments in workplaces and other non-domestic premises also rely on regular fire door checks, since a damaged or badly fitted door undermines the compartmentation the escape strategy depends on.
The inspection record is the evidence those checks happened, what was found and what was done about it, ready for the fire and rescue service, building safety audits and insurers.
Record the building, the responsible person and each door being checked, with its location and reference so the history builds door by door.
Work through the checks: gaps, seals and strips, closer operation, hinges, glazing and signage, recording the condition as you go.
Log any defects with the action required, flag doors that fail, and set the next inspection date for the building.
Capture the signature, generate the PDF inspection record and store it against the building, ready to send to the responsible person.
TradePlanr generates this and 45+ other gas, electrical, oil, plumbing and renewables certificates as proper PDFs — filled on site, signed on screen and stored against the job. Works even with no signal. Free to start.
In multi-occupied residential buildings over 11 metres, communal fire doors must be checked at least quarterly and flat entrance doors at least annually under the Fire Safety (England) Regulations 2022. Other premises follow the fire risk assessment.
Checking the gaps around the leaf, the intumescent strips and smoke seals, the self-closer, hinges, glazing and signage, and confirming the door closes fully onto its stops from any position.
As a rule of thumb the gap between the door leaf and frame should be around 3 to 4 mm at the sides and top, with a threshold gap in line with the door's certification, which is what the inspection records.
Yes. TradePlanr lets you check each door, log defects, capture the signature and produce the PDF at the building.
The service and maintenance certificate for portable fire extinguishers to BS 5306-3.
Design, installation, commissioning and acceptance records for fire detection systems to BS 5839.
Installation, commissioning and periodic test records for emergency lighting to BS 5266.
